British Airways and its frequent flyer program Executive Club are very popular among travelers. One reason for this the path to obtaining elite tier, which can be relatively easy with the UK based airline. But also the possibilities for redeeming Avios – the Executive Club currency – help to make the program one of the most interesting ones out there.
There are several ways how you can get rid of your hard-earned Avios. But the best one for sure is to redeem them for upgrade awards. Specifically for upgrades from premium economy class to business class. Here you’ll find out which flights are eligible for such an upgrade, how high the costs are, and how exactly you can book your upgrade.
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Which Flights Can Be Upgraded?
In principle, most flights operated by British Airways, Iberia and American Airlines are eligible for an upgrade with Avios. You will most likely notice a big difference between upgrading your ticket and booking award tickets. You can get those by using Avios on all British Airways partners.
So the possibilities to redeem Avios for upgrades are limited. And even with the three airlines mentioned, it is essential to make sure that you don’t book codeshare flights. In order words, the code has to belong to one of the named carriers (e.g., BA for British Airways).
What Other Requirements Are There?
The most important one is that all tickets have to be issued by British Airways. So it’s best to just book via ba.com. If this requirement is not met, you won’t be able to upgrade your flight!
On the plus side: you don’t have to worry about your booking class. Virtually all premium economy class tickets are eligible for an Avios upgrade. But you can only climb up to the next cabin class, not all the way to first.
And here’s where the chance for a great and cheap upgrade opens up. We’ve been promoting tickets for a premium economy class flight, e.g., to the USA at prices starting below €500. Using Avios to make this trip a business class flight is definitely a great deal!
How Much Will an Upgrade Cost?
There’s no short answer to this question since the surcharge will be a combination of Avios and cash.
British Airways doesn’t publish charts showing the exact amount of Avios needed to upgrade a flight. But you can do the math yourself. Take the amount of Avios required for an award ticket in business class and subtract the Avios that you would have used for your actual tickets – if you wouldn’t have paid in cash. The result is what you will need in your account to get an upgrade. An example might make this easier to understand:
Let’s say you’ve booked a premium economy class ticket for a flight from London to Montreal. The distance between those two airports is about 3,250 miles. Consequently, this flight will be in British Airways’s zone 5. If you had booked your ticket with Avios, you would have needed 26,000. The business class flights would have cost 50,000. The difference – and therefore the amount of Avios you need – is 24,000.
Here’s what you will need to upgrade your next flight from premium economy class to business. You might notice that off-peak upgrades are more expensive than those in peak starting from zone 5. We can’t tell if there’s a good reason for that. It definitely seems like an odd choice..
Distance in miles
651 – 1,150
1,151 – 2,000
2,001 – 3,000
3,001 – 4,000
4,001 – 5,500
5,501 – 6,500
6,501 – 7,000
Taxes & Fees
In addition to Avios, you will also have to pay taxes and fees in most cases. The system here is the same as for award miles. The difference between the taxes and fees already paid and those payable for a standard ticket becomes due.
Unfortunately, it’s a bit more complicated to find out how much cash the upgrade will cost you. You have to find out how much taxes and fees were due for the original flight and how much they would cost in the new cabin class. While you know the price breakdown for the ticket you paid for (it’s displayed while booking, but should also appear in the confirmation), the ITA Airfare Search, also refered to as Matrix, is an excellent way to find out the breakdown for the upgrade.
How To Find Availabilities
First of all, it’s worth mentioning that it is often better to start your booking process by searching for availability – if you have the choice. If you have several flights to choose from, you should, of course, opt for the trip with an upgrade option.
Another prerequisite for an upgrade is that there are free award seats. Meaning that there are still seats available that you can pay for with miles. If that’s the case, you can theoretically book your flight with Avios Upgrade right away. But doing it this way has (two) disadvantages:
Firstly, British Airways does not always seem to choose the cheapest fares as a starting point. And secondly, all segments of the booking are included if you select the option to book and upgrade. And this is often not what you want. If, for example, you only want to sit in business class during a red-eye flight or do not wish to upgrade the feeder flights in Europe, you have to proceed differently.
This might not be the most comfortable and most convenient but definitely an effective way to search for availability. And you won’t have to rely on third-party tools. Just check for available business class award seats on the flight that you’ve booked or are about to book. If you can find some, you can also upgrade your ticket.
Award-Flights is an extension for Google’s Chrome browser. You’ll have to enter your BA credential once, and after that, you can search for award availability on a specific route.
BA Reward Flight Finder
This tool has been developed for the sole purpose of finding free award seats on British Airways flights. No wonder that it works great. You enter your airport of departure, your destination, and the cabin class you want to travel in. And the result will be the availability for all flights – up to 12 months into the future.
How to Actually Book an Upgrade
If all requirements are met and you’ve been able to find award space, the next step is to book that upgrade. Actually, this should be possible by visiting “Manage my Booking” on BA’s website. But from our won experience we can say that this does not always work as expected. But don’t let that keep you from trying to upgrade your flight!
If you’ve done your homework and checked for availability and your ticket allows for an upgrade, you should be able to get one. If it doesn’t work online, we recommend calling the British Airways customer support. They will be able to lock in the upgrade. But et them know that you’ve tried to do it online. Just in case anyone has the idea to charge you some kind of service fee.
Sure, the option we are presenting here is not the only one that lets you upgrade your ticket by using award miles. But many others are not as lucrative since you might be forced to spend a lot of money on your flight. Often frequent flyer programs will only allow an upgrade with a ticket that’s issued in a specific – often expensive – booking class. The Avios upgrade is possible with the cheapest premium economy class ticket. It is therefore definitely the sweet spot for award upgrades.